See the steps below for adding an event to your OmegaOne calendar.
1. Go to Admin Tools > Manage Calendar
2. Select +Add Event
3. Add a Title and Description.
Pro Tip: If you have a virtual meeting link, you can include that link in the description so members can quickly click on the link from their OmegaOne calendar.
4. Select to whom the event is visible.
Note: Advisors will be listed as Alumni; therefore, make sure they have "Officer" or "Administrator" level access to view events created for members/new members.
5. Designate the date, time, and whether it is recurring and/or and all-day event.
6. Select a color for the event, if applicable.
7. Set up an event check-in to track attendance. There are 3 types of check-ins.
- Location-based: Draw a circle, or geofence, around the location of the event. When members enter that location, they will be able to check-in.
- Passcode: A 4-digit passcode can be created for you to share with attendees so they check-in. This code can be regenerated as often as needed to prevent members from sharing the passcode with those who are not in attendance.
- QR Code: Members can scan the QR code when they arrive to the event location.
Note: You can also set up a timer so that members must check-in by a certain time. Also, if your chapter is tracking points, you can select to link the event to a points possibility. Points possibilities are NOT available for recurring events; points possibilities must be linked to individual events.
8. If you would like to allow members to submit excuses for the event, you will check the box "Allow members to submit excuses".
9. Select how you would like to notify members of the new event on the Calendar and if you would like a reminder to be sent out.
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